Data Specialist

Pay: $34 - $40/hour

Schedule: Sunday-Thursday, 4 hours/day; Tuesday-Saturday, 4 hours/day; or Monday-Friday, 8 hours/day.

Work model: Remote

Position summary

Extract and validate diagnostic information from pathology reports, verify specimen metadata, and coordinate structured data entry into laboratory information systems. Work with pathologists and clinical, laboratory, and client services teams to support accurate test routing, reflex testing, and compliance with CAP and CLIA standards. Escalate medical and interpretive questions to a pathologist for clarification.

Core duties

• Review narrative and CAP synoptic surgical pathology reports and abstract tumor type, primary site, histologic subtype, grade, and stage.
• Communicate with the pathology and medical teams about diagnostic clarifications, unusual findings, and incomplete reports.
• Escalate ambiguous histology, conflicting tumor sites, uncertain grades, and other interpretive questions to a staff pathologist.
• Document escalations, pathologist and ordering physician feedback, and quality control outcomes within case records to maintain audit traceability.
• Map diagnoses to appropriate IHC reflex markers and molecular test bundles using the OncoTree matrix.
• Coordinate accurate entry of structured diagnostic information into databases and laboratory information systems.
• Use NIS/LIS and related databases for data entry, validation, and quality control tracking.
• Collaborate with Client Services, IHC Lab, Molecular Operations, and Reporting teams to resolve discrepancies.
• Improve data flow automation, documentation, turnaround time, and data traceability.
• Train and mentor team members in abstraction, coding, and database entry.
• Achieve full proficiency in diagnostic abstraction, data entry, and mapping within two months.

Required experience and skills

• At least 2 years of experience in pathology informatics, histology, oncology data, cancer registry, or molecular diagnostics.
• Experience abstracting pathology and oncology data, interpreting pathology reports, and entering structured information into databases.
• Experience supporting diagnostic oncology studies, tumor registries, or data-driven quality initiatives involving specimen correlation and outcome tracking.
• Proficiency with EHR/EMR systems, LIS/NIS, and REDCap for data abstraction and validation.
• Proficiency in Microsoft Excel, SharePoint, structured data review, reconciliation, and audit workflows.
• Working knowledge of CAP, CLIA, and HIPAA data privacy standards.
• Strong analytical, organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities in a high-volume laboratory environment while maintaining quality and data integrity.

Preferred qualifications

• Bachelor's degree in Biological Sciences, Histotechnology, Cytotechnology, Medical Laboratory Science, Health Information Management, or a closely related field.
• Master's degree in Biomedical Informatics, Oncology Data Management, Public Health, or a related discipline.
• Familiarity with ICD-10-CM, ICD-O-3, AJCC TNM staging, SEER/FORDS standards, and cancer registry coding.
• CTR, HT/HTL(ASCP), MLS(ASCP), or CCDM certification, or an equivalent combination of education and experience.

Benefits

• Health coverage with HMO and PPO options.
• 401(k) with company match.
• Employee stock purchase program.
• Tuition reimbursement.
• Starting paid time off allowance of 16 days, plus holidays.
• Internal career coaching, training opportunities, and leadership development.
• Wellness courses and employee resource groups.