Role overview
Administrative Operations Coordinator maintains and improves the day-to-day systems of a growing creative studio. Working with the Finance & Ops Lead and company leadership, the position spans recruiting, people operations, finance administration, and internal tools. It offers early-career ownership of practical workflows, process improvements, and automation, with opportunities to take on broader operational responsibility as the business grows.
Core Responsibilities
- Administer Google Workspace, Slack, Figma, GitHub, Monday, and other internal platforms.
- Own client invoicing, including invoice preparation, receivables tracking, payment follow-ups, and escalation of outstanding issues.
- Coordinate vendor onboarding, payment requests, insurance documentation, contracts, and DocuSign workflows.
- Create and maintain SOPs, trackers, dashboards, and internal documentation.
- Support recruiting by maintaining hiring plans, working with recruiters, scheduling interviews, and tracking candidates.
- Help deliver company-wide initiatives and process improvements.
- Identify repetitive tasks that can be automated and improve the efficiency of internal systems.
- Investigate new operational problems and help develop workable solutions.
Candidate Profile
- Zero to two years of work experience.
- Strong organization, discipline, and attention to detail, with high standards for quality and execution.
- Ownership of outcomes from start to finish and consistent follow-through.
- Clear, professional written and verbal communication.
- Initiative and comfort working through problems without every step being defined.
- Ability to prioritize, move quickly, and act with urgency.
Preferred Experience
- Startup, high-growth, builder, creative agency, or studio experience.
- Familiarity with Google Workspace, Slack, Monday, Asana, an ATS, or accounting and invoicing platforms.
- Experience creating automations or using AI tools to improve workflows.
Work & Pay Details
This is a full-time remote role for someone based in the United States. Pay is $60,000–$80,000 per year, depending on experience. The environment is flexible and entrepreneurial, with direct exposure to leadership and opportunities to help build the systems used as the studio expands. Benefits include healthcare coverage, paid time off, and company holidays.