Role overview
Employment type: Full-time
Pay: $90,000 - $105,000/year
Work model: Remote
About the role
Coordinate interviews and support recruiting operations across engineering, research, product, go-to-market, and corporate functions. Manage scheduling, candidate communication, interview logistics, and applicant tracking data. Use AI and automation regularly to reduce manual work and improve the hiring experience.
What you'll own
- Schedule interview loops within 2 business days of candidate advancement, meeting this service target at least 90% of the time.
- Coordinate calendars, time zones, stakeholders, virtual interviews, onsite interviews, and candidate travel logistics.
- Provide clear, timely, and welcoming communication throughout the candidate experience.
- Use AI and automation to reduce average scheduling time by 25%.
- Maintain at least 98% accuracy in Ashby across candidate stages, feedback, and dispositions.
- Follow up with interviewers to achieve at least 90% feedback submission within 24 hours.
- Build reusable templates, automations, and workflows that eliminate recurring manual tasks.
- Recommend 2-3 actionable hiring process improvements per quarter, with at least one implemented or piloted each quarter.
- Coordinate changing priorities with your manager and flag scheduling conflicts early.
- Protect confidential candidate and interview information.
What you'll need
- Ability to manage multiple calendars, time zones, and stakeholders accurately.
- Strong written communication skills and a thoughtful approach to candidate interactions.
- Ability to design workflows that combine human judgment with regular AI use.
- Ability to build templates, automations, or systems that reduce repetitive work.
- Commitment to maintaining accurate and reliable applicant tracking data.
- Ability to adapt to rapid change, learn new tools, and manage shifting requests.
- Discretion when handling sensitive information.
Preferred qualifications
- Approximately 1-3 years of experience in recruiting coordination, scheduling, or a similar operations role, or equivalent demonstrated experience.
- Hands-on experience with Ashby or another modern applicant tracking system.
- Experience building time-saving automations or AI-assisted workflows using tools such as Zapier, scripts, or LLM prompts.
- Experience supporting technical or high-volume hiring at a fast-growing company.